Functions of Staffing

Functions of Staffing

Staffing is the process of acquiring, developing, and maintaining a workforce of suitable quantity and quality. It is one of the four major functions of management, along with planning, organizing, and controlling.

The functions of staffing are:

  1. Manpower planning: This involves forecasting the demand and supply of manpower for the organization in the future. It helps to ensure that the organization has the right number of people with the right skills in the right places at the right time.
  2. Recruitment: This involves attracting and identifying potential candidates for employment. It can be done through a variety of methods, such as advertising, employee referrals, and job fairs.
  3. Selection: This involves choosing the best candidate for the job from a pool of applicants. It involves evaluating the candidates’ skills, experience, and qualifications against the job requirements.
  4. Orientation: This involves introducing new employees to the organization and their job. It helps them to get settled in and to understand their role and responsibilities.
  5. Training and development: This involves providing employees with the skills and knowledge they need to do their jobs effectively. It can be done through formal training programs, on-the-job training, and mentoring.
  6. Performance appraisal: This involves evaluating employees’ performance against their job objectives. It is used to provide feedback to employees, identify areas for improvement, and make decisions about promotions, compensation, and training.
  7. Compensation: This involves determining the salaries, wages, and benefits that employees will receive. It is important to ensure that employees are paid fairly and that their compensation is competitive with other organizations.
  8. Employee relations: This involves managing the relationships between the organization and its employees. It includes resolving disputes, communicating with employees, and promoting a positive work environment.

MCQs on Functions of Staffing

  1. Which of the following is NOT a function of staffing?
    • Manpower planning
    • Recruitment
    • Selection
    • Performance appraisal
    • Employee relations
    • The answer is Employee relations. Employee relations is a function of human resources management, not staffing.
  2. Which of the following is the first step in the staffing process?
    • Manpower planning
    • Recruitment
    • Selection
    • Orientation
    • Training and development
    • The answer is Manpower planning. Manpower planning is the first step in the staffing process because it involves forecasting the demand and supply of manpower for the organization in the future.
  3. Which of the following is NOT a method of recruitment?
    • Advertising
    • Employee referrals
    • Job fairs
    • Performance appraisal
    • Online job boards
    • The answer is Performance appraisal. Performance appraisal is a method of performance management, not recruitment.
  4. Which of the following is NOT a function of orientation?
    • Introducing new employees to the organization
    • Helping new employees to get settled in
    • Explaining the organization’s policies and procedures
    • Providing new employees with training
    • Conducting performance appraisals
    • The answer is Conducting performance appraisals. Performance appraisals are conducted after orientation, not during orientation.
  5. Which of the following is NOT a function of training and development?
    • Providing employees with the skills and knowledge they need to do their jobs effectively
    • Identifying areas for improvement
    • Making decisions about promotions
    • Competing with other organizations
    • Resolving disputes
    • The answer is Competing with other organizations. Competing with other organizations is a function of marketing, not training and development.